As you all know time management is crucial for productivity.
If time is properly managed we can do more work in a day. It also keeps us
motivated as we achieve more and thus gives us satisfaction. In this blog I
outline the time management technique I am following.
In order to effectively do time management we have to plan
for every day and execute the plan effectively. Before we start, it is
important to make a list of your daily recurring tasks, i.e., the set of tasks
you do every day. This could include daily reflection, daily goal
setting.
Every day at the end of the day we have do planning for the
next day. Write down the list of activities that needs to done tomorrow. To
this list add our daily recurring tasks. Also include tasks that are related to
your goals. It is crucial that you have tasks that are related to your goals.
If a task or activity is bigger than few hours try to split it into multiple
smaller tasks.
Identifying the tasks one day earlier makes your brain think
about it during the night. Also including tasks related to your goals ensures
that you don’t forget about your goals and makes you work towards it.
On the next morning, set aside some time to again go over
the tasks you created. This time prioritize those tasks. During this
prioritization you can also add additional tasks you missed yesterday. While
prioritizing the tasks the tasks, bucket all your tasks under A, B, C, D, E.
A is the first priority. These are tasks you have to
complete in that day. Once we complete the A tasks depending on the time
constraints we can take up the B & C tasks. If there is not enough time,
these tasks can be pushed to next day.
D means delegate. Delegate as many taks as you can.
Delegating tasks gives you time which you can focus on you’re a tasks. E means
eliminate. Directly eliminate those tasks which are not needed and don’t value
add
Once you prioritize your tasks focus only on A tasks and
execute those tasks before the end of the day. If you needed within A, you can
categorize the tasks as A1, A2 etc.
If we can follow this approach we can easily reach our goals
within a short period.
